eJKI published three times a year (April, August, and December)

Open Access Policy

This journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge.

Archiving

eJKI is accessible without barrier from Portal Garuda (https://garuda.kemdikbud.go.id/) in the event a journal is no longer published. This journal utilizes the LOCKSS system to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration.

Publication Ethics and Malpractice Statement

eJKI is a peer-reviewed international journal. This statement clarifies the ethical behavior of all parties involved in the act of publishing an article in this journal, explains what is meant by research misconduct, and outlines the roles and duties of the author, the chief editor, the Editorial Board, the peer reviewer­­­­­ and the publisher (Faculty of Medicine, Universitas Indonesia). The journal is a member of the Committee on Publication Ethics (COPE). This statement is based on COPE’s Best Practice Guidelines for Journal Editors. 

Ethical Guidelines for Journal Publication

The publication of an article in a peer-reviewed journal such as eJKI is an essential building block in the development of a coherent and respected network of knowledge. It is a direct reflection of the quality of the work of the authors and the institutions that support them. Peer-reviewed articles support and embody the scientific method. It is, therefore, important to agree upon standards of expected ethical behavior for all parties involved in the act of publishing: the author, the journal editor, the peer reviewer, the publisher, and the society.  

Faculty of Medicine, Universitas Indonesia as the publisher of eJKI, takes its duties of guardianship over all stages of publishing extremely seriously, and we recognize our ethical and other responsibilities. We are committed to ensuring that advertising, reprinting, or other commercial revenues have no impact or influence on editorial decisions.

Research Misconduct

Research misconduct means fabrication, falsification, citation manipulation, or plagiarism in producing, performing, or reviewing research and writing an article, or in reporting research results. When authors are found to have been involved in research misconduct or other serious irregularities involving articles that have been published in scientific journals, editors have a responsibility to ensure the accuracy and integrity of the scientific record.

In cases of suspected misconduct, the editors and Editorial Board will use the best practices of COPE to assist them in resolving the complaint and addressing the misconduct fairly. This will include an investigation of the allegation by the editors. A submitted manuscript that is found to contain such misconduct will be rejected. In cases where a published paper is found to contain such misconduct, a retraction can be published and will be linked to the original article.

The first step of the process involves determining the validity of the allegation and assessing whether the allegation is consistent with the definition of research misconduct. This initial step also involves determining whether the individuals alleging misconduct have relevant conflicts of interest.

If scientific misconduct or the presence of other substantial research irregularities is a possibility, the allegations are shared with the corresponding author, who, on behalf of all of the co-authors, is requested to provide a detailed response. After the response is received and evaluated, additional review and involvement of experts (such as statistical reviewers) may be obtained. For cases in which it is unlikely that misconduct has occurred, clarifications, additional analyses, or both, published as Letters to the Editor, and often including a correction notice and correction to the published article, are sufficient.

Institutions are expected to conduct an appropriate and thorough investigation of allegations of scientific misconduct. Ultimately, authors, journals, and institutions have an important obligation to ensure the accuracy of the scientific record. By responding appropriately to concerns about scientific misconduct, and taking necessary actions based on evaluation of these concerns, such as corrections, retractions with replacement, and retractions, eJKI will continue to fulfill the responsibilities of ensuring the validity and integrity of the scientific record.

Duties of Editor-in-Chief and Deputy of editor-in-chief

• Coordinate all journal activities, lead the publication, decide on articles to publis, decide on managing editor, perform final editing and pre-printing / online, perform quality assurance of processes, prints, and publications.
• Provide editorial board with work guidelines, required training, and prepare all members to get information on current policies and developments.
• Select members of the editorial board who are qualified and are able to actively contribute to the publication’s development and management .
• Evaluate the composition of the editorial board.
• Retract the publication of an article that has unreliable information (e.g due to procedural error, miscalculation or misstatement of data), has been published elsewhere, contains plagiarism, or does not comply with the code of ethics.
• should guarantee the confidentiality of the submitted manuscript

Duties of Editorial Board Members

• Publication Decisions.The editors of eJKI are responsible for deciding which of the articles submitted to the journal should be published. The validity of the work in question and its importance to researchers and readers must always drive such decisions. The editors may be guided by the policies of the journal’s editorial board and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement, and plagiarism. The editors may confer with other editors or reviewers in making this decision.
• Fair Play.An editor, at any time, evaluates manuscripts for their intellectual content without regard to the race, gender, sexual orientation, religious beliefs, ethnic origin, citizenship, or political philosophy of the authors.
• The editors and any editorial staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.
• Review of Manuscripts.Each manuscript must be initially evaluated for originality by the editors. Editors should organize and use peer reviews fairly and wisely, explain their peer-review processes in the information provided to authors, and indicate which parts of the journal are peer-reviewed. Editors should use appropriate peer reviewers for papers that are considered for publication by selecting people with sufficient expertise and avoiding those with conflicts of interest.
• Disclosure and conflicts of interest.Unpublished materials disclosed in a submitted manuscript must not be used in an editor’s own research without the express written consent of the author.

Duties of Reviewers

• Contribution to Editorial Decisions.Reviewers assist the editor in making editorial decisions and, through editorial communications with the author, may also assist the author in improving the paper.
• Any selected reviewer who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor in order to be excused from the review process.
• Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.
• Standards of Objectivity.Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Reviewers should express their views clearly with supporting arguments.
• Acknowledgment of Sources.Reviewers should identify relevant published work that has not been cited by the authors. Any statement relating to an observation, derivation, or argument that has been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor’s attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.
• Disclosure and Conflict of Interest.Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts over which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the paper.

Duties of Authors

• Reporting standards.Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.
• Data Access, Retention, and Reproducibility.Authors are asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data, if practicable, and should, in any event, be prepared to retain such data for a reasonable time after publication. The authors are responsible for data reproducibility.
• Originality and Plagiarism.The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted.
• Multiple, Redundant, or Concurrent Publication.An author should not, in general, publish manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behavior and is unacceptable.
• Acknowledgment of Sources.Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.
• Authorship and Contributorship of the Article
  • Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors.
  • Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors.
  • The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are listed in the paper and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.
• Disclosure and Conflicts of Interest.All authors should disclose in their manuscript any financial or other substantive conflicts of interest that might be construed to influence the results or interpretation of the manuscript. All sources of financial support for the project should be disclosed. All authors should clarify anything that may cause conflicts of interest, such as work, research expenses, consultant expenses, and intellectual property, on the ICMJE disclosure form.
• Fundamental Errors in Published Work.When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper.
• Human and Animal Rights. The research being reported should have been conducted in an ethical and responsible manner and should comply with all relevant legislation. For manuscripts reporting medical studies involving human participants, authors must provide a statement identifying the ethics committee that approved the study, and the study conforms to recognized standards. Research involving animals should be conducted with the same rigor as research in humans. Authors should implement the 3Rs principles (Replacement, Reduction, Refinement). Authors must describe the details journals regarding study design and statistical analysis, experimental procedures, experimental animals, housing and husbandry. Authors must inform that ethical and legal approval was obtained prior to the start of the study, and to state the name of the body giving the approval. Authors should also state whether experiments were performed in accordance with relevant institutional and national guidelines and regulations.
• Paying the APC

Managing Editor

the conformity with the journal format, writing style, bibliography, and references.

Duties of Secretariat

Responsible for maintaining or archiving documents, letters and others, remainding the editors-reviewers-authors, answer the email.

 Duties of Website Administrator

Designing, developing, maintaining, and troubleshooting websites. They are also responsible for creating and updating content, implementing security protocols, creating backups, sorting out software issues

Duties of Layout Editor

The Layout Editor is responsible for setting the appearance of the journal to be published, with regards to layout and image format settings, and article format conversion.

 Complaints and Appeals

eJKI have a clear procedure for handling complaints against the journal, Editorial Staff, the Editorial Board, or the publisher. Complaints will be clarified to a respected person with respect to the case of complaint. The scope of complaints includes anything related to the journal’s business process, i.e. editorial process, found citation manipulation, unfair editors/reviewers, peer-review manipulation, etc. Complaint cases will be processed according to the COPE guidelines. Complaint cases should be sent by email to ejki.fkui@ui.ac.id.

Ethical Oversight 

If the research work involves chemicals, humans, animals, or procedures or equipment that have any unusual hazards inherent in their use, the author must clearly identify these in the manuscript in order to obey the ethical conduct of research. If required, authors must provide legal ethical clearance from the relevant association or legal organization.

If the research involves confidential data and/or business/marketing practices, authors should clearly justify whether the data or information will be classified or not. The research articles should respect principles of research ethics as described in Declaration of Helsinki and fulfill the principles of Good Clinical Pactice (GCP).

Policy of Screening for Plagiarism

Papers submitted to eJKI will be checked using Turnitin and i-Thenticate to identify any plagiarism. eJKI will reject papers containing plagiarism or self-plagiarism.

Before articles are submitted to reviewers, they are first checked for similarity/plagiarism by a member of the editorial team. Papers submitted to eJKI must have a similarity level of less than 20%.

Article Withdrawal Policy

Authors can request a free withdrawal of their article not more than two months after submission. If an author wants to withdraw the article from the peer-review process or publication process, the corresponding author must email a formal letter to the editor in chief, signed by the all authors. The authors should mention their reasons for article withdrawal in the withdrawal letter. As a penalty for withdrawal, the authors must pay 50% of the publication fee per article to the publisher. This penalty is necessary to compensate for the time spent and the tremendous manpower involved in processing the article.

If the author wants to withdraw his/her article after it has been reviewed or accepted for publication, the author must pay 50% of the publication fee. If the article has already undergone the processing and publication steps (layouting), the publication charges paid by the author will not be refunded. Withdrawal of the manuscript is only allowed after the withdrawal penalty has been fully paid to the publisher. If the author does not agree to pay the penalty, all authors will be blacklisted for publication in this journal. Additionally, his/her previously published articles will be removed from our online system.

Email for requesting of withdrawal: ejki.fkui@ui.ac.id